Research involving human subjects begins with the Institutional Research Board (IRB). The “IRB” or the "Institutional Review Board" means any board, committee, or other group formally designated by an institution to review, to approve the initiation of, and to conduct periodic review of, research involving human subjects. The primary purpose of such review is to assure the protection of the rights and welfare of the human subjects.
Research involving human subjects may not proceed until written approval is received by the investigator from the IRB. Investigators may submit a completed online IRB application through IRBManager, including consent document(s) and all supporting documents.
Exempt and Expedited Requests for IRB Review are usually processed within 10 business days.
For research needing Full review, investigators must submit an electronic copy to the IRB at email@example.com no later than ten (10) business days before the monthly IRB meeting. Typically Full reviews may take more than 25-50 business days to review and approve. The Board usually meets on the last Tuesday of the month during the academic calendar; summer meetings are scheduled if necessary. The meeting schedule is available here.
I would like to use the Sona System. How do I request an account?
You may request a Sona account to assist with your research in the UCCS Psychology Department under the following conditions:
You are a UCCS Psychology Department faculty or staff member -or-
You are a student or research assistant sponsored by a UCCS Psychology Department faculty member
New UCCS Psychology Department researchers must send a request to firstname.lastname@example.org for a Sona researcher account that includes the following:
CITI Training #
UCCS Email Address
For students, please add the following to the request:
Degree Program (BA, MA or Phd)
Psychology Faculty Mentor (if applicable)
What is Sona and why should I use it?
Sona is short for the name of a company called "Sona Systems," which provides web-based software that helps universities manage research study participation. The UCCS Psychology Department uses the Sona System to track participation in research. Using this system is also the best way that we can coordinate meetings between students and researchers for studies.
Unfortunately, no. Research often calls for controlled variables, and researchers may restrict participation to people of a certain gender, age, or other characteristic. Other studies may require participants be invited to the study, or that have completed another particular research study prior. We strive to make enough experiments available for students year-round, but sometimes there are just not enough timeslots when everyone wants to participate. On the other hand, when there are many studies available, there may be a limited number of participants.
Can I assign extra credit to a participant's class?
No, it is the participant's responsibility to assign the extra credit they have earned to the course that they would like the points allocated. All extra credit must either be assigned to the "Extra Credit Bank" or the course of choice no later than the day before finals begin each semester. Any points not assigned to the "Extra Credit Bank" or to a course will be permanently deleted from the system at the end of each semester. Please have participants email email@example.com with problems or issues assigning credit to courses or Extra Credit Bank.
Do all UCCS Psychology courses accept research extra credit?
Research extra credit is accepted in psychology courses based on an individual instructor's policy. There are courses that require Sona participation such as PSY 1000. To learn about the extra credit policy for a specific course, please ask the instructor who teaches the course or contact Laura Chandler firstname.lastname@example.org.
How do Sona points get to instructors and into Canvas?
Prior to finals week, the Sona Administrator provides a report to all the Psychology instructors that accept extra credit in their courses. The extra credit points are calculated for the final course grade. It is the participant's responsibility to assign the extra credit they have earned to the course that they would like the points allocated.
The Sona Administrator provides the Sona extra credit reports to the Psychology instructors and teaching assistants. Sona and Canvas are two different systems. Sona credit will come across in Canvas at the end of the semester to be computed into final grades.
Students under 18 years old in a Psychology course with a Sona extra credit requirement are to complete alternate research assignments. Please have student participants review their course syllabus or contact their professor for further guidance on the alternate research assignment in lieu of Sona participation.
SUPPORT AND ASSISTANCE
What if I am still having problems using Sona?
If you are having problems using Sona, please review the following resources further:
How can I access the Lane Center UCCS Psychology Research rooms?
The following protocol pertains to the three shared UCCS Psychology Department research rooms on the third floor of the Lane Center:
“Researcher” is any faculty member or research assistant that can schedule these rooms through the UCCS Psychology Department Sona System.
If a researcher has an actual participant scheduled for a time‐slot:
There is no restriction how far into the future that room may be scheduled.
If a researcher does not have an actual participant scheduled for a time‐slot:
A researcher may schedule a time‐slot without a participant up to 2 weeks in advance
This may be scheduled more than 2 weeks if one or more of the following is true:
the intended participant is a community member (i.e., not a UCCS student)
the faculty member does not already have access to any Psychology Department research space of their own
the project for which the time‐slot is intended is currently funded by an external grant or contract through the Psychology Department
Each of the circumstances above confers an additional two weeks of advanced scheduling for the researcher, even if a specific participant is not scheduled for a given time‐slot.
For example a faculty member who is recruiting community participants and has an external grant through the Psychology Department to fund the specific project may reserve time‐slots up to 6 weeks in advance without having a specific participant scheduled: 2 weeks in advance + 2 weeks for community members + 2 weeks for external funding through the Psychology Department.
It is possible to use Sona and Qualtrics for your research study and data collection. You can create (or modify) a study that will allow Sona to automatically credit participants upon completion of an external study. To do this, researchers will need to modify their current study's configuration on both Sona and Qualtrics platforms.
Please following these instructions for automatic credit-granting in Sona after the approved Sona study and external Qualtrics study have been created:
How do I use SurveyMonkey or other survey platforms with Sona?
It is possible to use Sona and other survey platforms for your research study and data collection. You can create (or modify) a study that will allow Sona to automatically credit participants upon completion of an external study. To do this, researchers will need to modify their current study's configuration on both Sona and the other survey platform.